1. Archive of all accounting documentation related to payments
Keep track of all accounting information related to payments and receipts
Verify invoices: amount, company name, dates, etc.
Check approval emails.
2. Maintenance of the vendors and suppliers on the Purchasing System (PS2)
Update each of the modules with their financial accounts
Concept Updates
Supplier Registration
Purchase orders must be registered on system
3. Preparation of purchase orders for services and expenses in PS2
Verify the approved quotation by email
Specify forms of payment: partial payments and cash advances
Completion dates of service and final payments
4. Registration and accounting transfers for USD accounts
Ensure that each record has its documentation
For bank transfers is checked: documents that support the transfer, mail and bills
5. Record journal entries in general
Registration in COI (Accounting System ASPEL)
Verify that all documents are complete and properly coded in order to register
Verify encoding checks by Junior Accountant. Chief Accountant review
6. Review and monitor the monthly reconciliation of bank accounts
Ensure register and updates
Preparation, registration and accounting checks and transfers
7. Weekly flow of payments
Compilation of all bills and preparing the weekly flow of payments. Time Limit: Wednesday – 3 p.m.
Delivery checks to vendors on Friday
8. Terminated Employees’ Last Payment
Review received files from HD: start and end date, total amount to pay.
Preparation of checks and signatures
Preparation of Received List: full name, date, check number, amount to be paid. Create 2 copies, one
signed by HD
Signed copy on file with the consecutive checks

Bachelor or advanced student in Accounting – Accounting Assistant

ccounting and numerical courses,
Office Suite knowledge